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Head of the Archival Description Department

The International Tracing Service (ITS) is an archive and a center for documenting National Socialist persecution and the liberated survivors. Out of the more than 30 million documents, former victims of Nazism and their families receive information regarding their incarceration, forced labor, and postwar allied assistance. The documents in the ITS archives provide the basis for research and education. In continuing to fulfill these responsibilities, the ITS is part of an international cooperation with memorial sites, archives and research institutes. The ITS commemorates the victims of the Holocaust as well as the crimes of the National Socialist regime and in so doing contributes to a culture of remembrance. As of 2013 the original documents in the ITS archives are included on the UNESCO Memory of the World registry.

The ITS is governed by representatives from 11 member states: Belgium, France, Germany, Greece, Israel, Italy, Luxemburg, Netherlands, Poland, Great Britain, USA. The German Federal Government Commissioner for Culture and the Media funds the ITS.  Currently, the German Federal Archives is the institutional partner of the ITS. At the moment the ITS has approx. 265 staff members.

The International Tracing Service announces a search to fill as soon as possible the position of

Head of the Archival Description Department

The Archival Description Department currently has three staff members and is one of four departments of the Archive Branch. Work on archival description and indexing has long been oriented towards the traditional ITS task of providing information for former victims of Nazi persecution and their families.

In addition, the needs of international research and the interests of the general public are nowgiven increasing consideration,  as is the publication of results of the cataloguing work, both on the ITS portal as well as on national and international archive portals. Cataloguing and indexing should facilitate access to the holdings which have been created using methods that differ from traditional archival criteria. In view of this the position demands, in addition to a solid education in the areas of history and archival science, the ability to tackle unconventional structures and develop solutions to problems.

Primary duties and responsibilities:

  • Managing and supervising the staff in the Archival Description Department
  • Working together with the head and staff members of the Archive Branch as well as other ITS branches and departments
  • Assessment and appraisal of the ITS administrative records as regards their archival  value
  • Securing, cataloguing and indexing archival documents and collections
  • Content-related and technical revision of indexing results for transferring to archive portals
  • Content-related mentoring and implementation of projects with external partners in consultation with other participants
  • Optimizing finding tools


  • Certification as an Archivist from a relevant vocational institute or a university degree in  the Humanities and a minimum of 3 years professional archive experience with proven experience in indexing
  • Leadership experience is desirable
  • Excellent knowledge of history, particularly regarding National Socialism and the post-war era
  • Knowledge of international archival cataloguing standards
  • Knowledge of IT standard software (MS-Office) as well as  experience in the use of  archival IT systems
  • Very good communication skills in German and English, skills in a third language desirable 

Readiness and ability to work both independently and as part of a team is assumed. Strong cooperation and communication skills are necessary. Commitment and flexibility as well as the ability to meet deadlines is also highly relevant.

We offer:

  • The opportunity to be part of a motivated team.
  • The chance to work on interesting and complex archive holdings of significant social and historical importance
  • A professionally challenging job at a unique institution

To apply, please complete the application form and send this via e-mail to personalstelle@its-arolsen.org. The deadline for applications is November 27th 2016.

Compensation is based on the labor agreement for employees of the Allies stationed in the postwar Federal Republic of Germany (TV AL II) *) salary level C-7.

Content-related questions should be addressed to Dr. Christian Groh, Head of Archive Branch, Tel. 05691 629-127.

Questions about the application process should be addressed to Ms Susanne Oestreicher, Head of the Personnel Office personalstelle@its-arolsen.org or by phone (05691 - 629 120).

*) Additional information on the tariff agreements TV AL II can be found  here